Create SF6 from Annapurna

It is possible to create a SF6 catalogue from the Annapurna data.
On the main menu, select Data and then "Deploy to the web".
On the form that opens, select the tab SF6 and then Make SF6.
On the Configure tab, you need to

Code  = enter a 3 character code for the Lab.

Name = enter name of the Lab.

Country = Enter the country code for the lab.

Version = Enter a version number for this catalogue, start at 1.

Date from = Use today's date.

Now click on Make Catalogue.

SF6 has some restrictions.

The lens and coating codes are restricted to 6 characters.  If you use longer code then the catalogue creation will create a TEMPORARY code.  In the OECodes data file that is part of the catalogue then the temporary and the lab code are shown.  The receiving lab should change their codes back to the lab code using this table.  Any orders sent using the temporary code will not be understood by the lab.

The tints are restricted to 3 character codes.

The descriptions are restricted to 40 characters. Anything longer than this will be truncated.  Often the colour such as Brown or Green get cut off so products have the same descriptions.  It can be sometimes be useful to have a different catalogue for online where shorter descriptions can be saved. This can be down in the "Deploy data to the web" by creating a new catalogue (eg online) and then amending descriptions, removing items that are not wished for and generally making it easier for an external user to find their way around.

Gmail Authorisation for sending Emails from Annapurna

 Instructions on how to set this up in Annapurna can be found here:

https://www.hawkstonedesign.co.uk/documentation/Enabling%20app%20passwords%20to%20send%20emails%20Gmail.pdf

Solenzara Users Upload

 

Uploading a CSV file with the User details to Solenzara.

 

A CSV file can be uploaded into the Solenzara user administration area that has the user information. This is useful when creating a new site or bringing on new customers.

The column headers need to be certain codes to be recognised but it is possible to set up a file called AlternativeUserTags to map the headers in the CSV file to the standard values. This will need to be set by Hawkstone Design. This will be useful when CSV files are generated from other software.

The standard headers are

User

Name

Address1

Address2

Address3

Address4

Password

Telephone

Email

LabReference

Group

FrameGroup

 

There are many more settings and Hawkstone Design can advise on these. Once an account has been set up then it is possible to export as a download of a csv file and upload.

 

 

Wholesale orders for products not stocked locally.

 

Splitting Lines on Wholesale Orders not stocked locally onto a different order.

For rx orders it has been possible to set an external supplier for lenses that are not held locally.  Add order will then add the items to a finished lens order.

For wholesale orders this was not supported and using the range is problematic as it may be that individual cells in the range may wish to be ordered.  So the solution has been to put the bin location as that of the Orinoco supplier. Only the first 8 characters are needed for a match.

When a wholesale order is added then a check is made on the bin location and if it is an Orinoco supplier then the line is shown on the order entry screen as provided via Orinoco.

When place order is pressed then any Orinoco lines are moved to a separate order file (CSE) which is processed via the EDI screen. The original order can then be picked and sent and the remainder can be sent when the lenses have been received from the external supplier.

To enable this there is a new setting in Annapurna. There is currently a setting to split lines with the same reference into different orders so the new setting has been made alongside this.

Local Launcher for Annapurna.

 

Annapurna Launcher.

 In some configurations, where Annapurna is being used remotely from the server, it can be beneficial to have Annapurna installed on a local PC.

To manage this, AnnapurnaStart has been created.

Installation.

AnnapurnaStart needs to be installed on the local PC. There is an installer for this. This can be downloaded from

https://www.hawkstonedesign.co.uk/downloads/AnnapurnaStart_Install.exe

It is suggested that this is installed in the “Annapurna Progs” folder on the server and this can then be used to update the local PCs.

The installation will create a shortcut on the desktop.

Operation.

On the first time, AnnapurnaStart will ask for the location of the “Annapurna progs” folder on the server where Annapurna is installed. 

When this is set then a log in screen will appear.  Log in with the Annapurna credentials.

The software will then check for updates to Annapurna. If there are updates then these will be installed on the local machines. When Annapurna is up to date then Annapurna will start and the AnnapurnaStart will close.

 

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Supplier Routing for rejects and by Order Type.

Local Supplier.

There are new settings in Annapurna to send glazed orders to a local supplier and uncut orders to another supplier that may be cheaper but the turnaround is longer.

In a similar way, rejects can also be set to be ordered from a local supplier.

It is still possible to set lens designs, coatings and frames to a designated supplier as any rules for these will take precedence. Any source rules for the customer will also take precedence.

Coating Warranty

 

Coating Warranty.

If an order is returned for a coating failure then it should be recorded as a return in Annapurna.  If, on examination, it is deemed that the lenses should be returned to the coating supplier then a new tick box has been added into the ‘Send to Coating’ to indicate that it is a return under warranty. 

A layout field has been defined to allow “Return under Warranty” to be printed on the accompanying printout to be sent with the lenses.

The cost price for the lenses will be set to zero.