VCADevice Adding Special Frame Types

Information on adding special frame types at the end of tracing in VCADevice can be found by downloading the document connected to this link:

VCA Device Special Frame Types

Holding orders for Tint Samples / Match Tint in Annapurna.

 Annapurna has a new feature so that that orders for tint samples can be identified in Annapurna.

In Settings / Job Entry / Tints there is a new setting for Tint Sample codes.  Here you enter the list of codes that are to be held.  The codes are separated with a : character.

When an order is entered with one of these tinting codes then the order is marked as "Waiting for Sample". This is show in View Orders and there is a tick box in the View Detail screen.  When the sample arrives then the tick box can be unticked.

The source rules can be set to have a rule SAMPLETINT to indicate the supplier for orders with such tints. If set to INHOUSE then the lenses can be ordered if needed when the sample has arrived.

Setting up a catalogue for more than one customer in Solenzara

It may be required to create a catalogue for more than one customer in Solenzara. To do this follow the below steps:

• Create your non-standard catalogue as normal and upload it using SLZLang under a convenient name.
• Log into Solenzara as an Admin, click 'Configure' and then 'Users'. The user config app will open.
• Select a user you wish to assign to your group, click 'User Additional 1' and enter the name of the catalogue from step #1 into the 'lens group' box.

• Click 'update' to save
• Repeat for all customers you wish to add to the group.

Selecting a job to send to a supplier

Annapurna has been equiped with the option to send orders to the supplier for a number of years. Occasionally it is necessary to transmit orders prior to the next batch is due to run. Rather then have to send every order in the list it is now possible to select an individual supplier and select certain jobs that you wish to send.

In Annapurna 400.1, there is a new option on the send to supplier (raptor) screen. On the 'To Send' tab select the supplier. A new checkbox will appear.

When this is checked you can select jobs that need to be sent to the supplier.

Pay in Advance Customers in Annapurna

There is a new setting to identify customers as pay in advance.  For these customers when an order is placed, it is not added to the order database but placed in the waiting area for review and an email sent to the finance department.  Operators who have the correct privileges can then complete the order when the payment is made.

The setting is in Job Entry/ Customer Credit Action / Advance Payment / Customer Status Codes.

You enter the one character code of the status code that requires advance payment. If there is more than one then enter all the one character codes.

The setting to allow an operator to place the order is under Options / Allow Credit Limit Exceeded.

The email address to send to is held under Lab Name / WebService / Credit Control Email.

Annapurna Frame Type Entry

Annapurna currently expands the frame type selection box so that the full description is shown.  It is possible to now turn this off by a setting under Expand Frame Types List. Set this as unticked to turn off.

Updating VCATracer

 Here are notes on how to update VCATracer.

Updating VCATracer

Updating Orinoco

Here is a guide on how to update your copy of Orinoco,

 Updating Orinoco

Glazing Charges in Packages

 It is now possible to charge for glazing outside of packages.  

Instructions are available from Click here to view

Annapurna UV included in Supplier's coating.

It can be that the supplier has UV integrated into their coatings so it is not appropriate to order a UV filter on its own.  In Annapurna, there is still the wish to sell UV as an additional option as that is how customers are used to ordering.

In the local mapping there is now an option using &.

If there is:

UV code&Coating code=Supplier coating code+Supplier UV code 

then the UV & Coating codes are converted  to the Supplier coating and Supplier UV code.

For example,

UV&HC=HCUV+

If UV and HC are on the order then this would send to the supplier a coating code of HCUV and no UV.

Solenzara Clearing Cache

 Instructions for clearing the web browser cache can be found here:

Clear the browser cache

Create SF6 from Annapurna

It is possible to create a SF6 catalogue from the Annapurna data.
On the main menu, select Data and then "Deploy to the web".
On the form that opens, select the tab SF6 and then Make SF6.
On the Configure tab, you need to

Code  = enter a 3 character code for the Lab.

Name = enter name of the Lab.

Country = Enter the country code for the lab.

Version = Enter a version number for this catalogue, start at 1.

Date from = Use today's date.

Now click on Make Catalogue.

SF6 has some restrictions.

The lens and coating codes are restricted to 6 characters.  If you use longer code then the catalogue creation will create a TEMPORARY code.  In the OECodes data file that is part of the catalogue then the temporary and the lab code are shown.  The receiving lab should change their codes back to the lab code using this table.  Any orders sent using the temporary code will not be understood by the lab.

The tints are restricted to 3 character codes.

The descriptions are restricted to 40 characters. Anything longer than this will be truncated.  Often the colour such as Brown or Green get cut off so products have the same descriptions.  It can be sometimes be useful to have a different catalogue for online where shorter descriptions can be saved. This can be down in the "Deploy data to the web" by creating a new catalogue (eg online) and then amending descriptions, removing items that are not wished for and generally making it easier for an external user to find their way around.

Gmail Authorisation for sending Emails from Annapurna

 Instructions on how to set this up in Annapurna can be found here:

https://www.hawkstonedesign.co.uk/documentation/Enabling%20app%20passwords%20to%20send%20emails%20Gmail.pdf

Solenzara Users Upload

 

Uploading a CSV file with the User details to Solenzara.

 

A CSV file can be uploaded into the Solenzara user administration area that has the user information. This is useful when creating a new site or bringing on new customers.

The column headers need to be certain codes to be recognised but it is possible to set up a file called AlternativeUserTags to map the headers in the CSV file to the standard values. This will need to be set by Hawkstone Design. This will be useful when CSV files are generated from other software.

The standard headers are

User

Name

Address1

Address2

Address3

Address4

Password

Telephone

Email

LabReference

Group

FrameGroup

 

There are many more settings and Hawkstone Design can advise on these. Once an account has been set up then it is possible to export as a download of a csv file and upload.