Setting up Non Hawkstone Community Lens Suppliers.

Sending Orders to Suppliers not in the Hawkstone Community.

There are two options, create a private supplier and then print the orders for that supplier or create a CSV file.


Private Supplier.

A file named private_community.ini is read from “files” folder. If it does not exist then create this using a text editor.

The format is 

[Suppliername]
webservice=0

Replace Suppliername with the name of the supplier. 

When the option to send orders is started then the Supplier will appear at the end with a * suffix.  The * indicates that it comes from the private list.

When there are orders to be sent, they should be printed and sent to the supplier. Printing can be to a PDF which can then be emailed.


CSV Supplier.

On the configuration page, select CSV Supplier configuration. 

On the next page, enter
Number – Account number with the supplier
Name – Name of the supplier
Format – Select a format, Standard is recommended.
Click Update.

The CSV supplier will now appear in the list of available supplier.  When orders are sent then a CSV file will be created with the data in various columns.


Please note that in both of these formats there is no validation of the orders.

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Adding Freeform lenses

There are two documents here:

setting up a freeform design.pdf

and

freeform engraving.pdf

Frame Restrictions on use by lens and power.

There is an existing restriction on which lenses can be connected to a frame.

If a frame is assigned to a frame family and a lens also has a family (set in Remote Edging column) then there is a check to see that the frame family is in the list of lens families.

In 315 there is a new feature so that restrictions can be applied to the usage of a frame.

The restriction can be limit the power, cyl or PD range or to require only flexible materials (Trivex / Polycarbonate). 

There is also the option to request that a specific base request is added to the order.

This is accessed from the Data / Frame.  When selecting a frame there is a link to bring up the restriction data. 

Using Finished lenses just outside stock range diameter

There is now an option to have some wiggle room for picking finished lenses.

In Settings / Job Entry / Finished Diameter

There is the option

Still use Finished lens if MSU exceeds diameter by

Put in 1 (for 1mm) if you want to use a 70mm lens where a MSU of 71 is calculated.

Using third party freeform engines

Notes on how to set this up are here: 

www.hawkstonedesign.co.uk/documentation/setting up a freeform design.pdf

Lens Ordering with Local Mapping of lens codes

If the local codes for the lenses do not match the supplier codes then there is the option to use local mapping to convert the codes before uploading.


This is discussed in more detail here: www.hawkstonedesign.co.uk\documentation\local mapping.pdf

Bug fixes to 15.01.16

Frame Inventory.

If running “trayless”  which is allocate a tray when lenses are received from supplier then there is a new report to show the frames that are allocated to orders waiting lenses.

Bug fix:  New feature to enter the bin location caused enter receipt to no longer work.

Invoice

Bug fix:handle the case where order and job have been assigned different job numbers. 

Ordering.

Local Mapping has been rewritten – see separate blog.


VCATracer.

USB Support has been added.

Printing.

It is possible to specify a box in the despatch area for the orders to be placed in for the customer. This is now added into the print layout fields.

View Job.

It is possible to assign jobs without a tray to a tray. 
Require Setting in Trays / Allow Orders without a tray to be assigned.

Reject.
Do not allow a reject to be booked if a completed date is recorded.
Pressing Ctrl-Enter simulates the process button being clicked.

Kalahari

Fixed type on downloading the 3D default name.