Emailing Shipping Notes

A recent update allowed shipping notes to be emailed.  This can be automated so that it can be run nightly from the Santiago program.  To do this, Santiago should be run Annapurna with parameter
SHIPPING SHIPEMAIL   USER=user PASSWORD=password

You may wish to create a specific user for this purpose.

All accounts with a valid email address will have the shipping note sent.

If you want to create shipping notes for a particular chain only then the parameter
SHIPCHAIN=chaincode

can be included.

Updates to 345

Annapurna Main screen.
Buttons are now dynamic within the panels.

Add Order.

New Prism icon added so that prism / decentration conversions can be calculated.

Bug fix on degresives where add range was specified for multiple adds, was still allowing 0 add.

Readback – there is now option to capture customer acknowledgement that a phone order has been read back.

Icon to allow shape editor to be called.

Amend Order

Bug fix: Sometimes order type was changed, depended on sequence of clicks

Browse Orders.

Target icon added, this is to show jobs where the target is the specified date.

View Job.

Compensated and Measured powers are shown on the same screen.

Wholesale – Quantity of 0 is only allowed on comment lines

Bug fix: Cancelled orders were not showing when explicitly asked for (they were being included in live and completed searches).

Report.

Out of stocks reported added in Alerts. It also has a fill rate to work when back orders are recorded.

Operator report (Report 26) now has hourly option.

Reject.

Bug fix – can’t book a right eye reject if there was not a right eye on the original order.

It is now possible to delete and amend reject department and reasons.

Lens Ordering

Updates to handling of the tick box to indicate if supplier can provide remote edging.

New feature so that tint can be set to require UV to be selected, and coat can be set to require a tint.

Check that the supplier does support requested edge / centre request if provided.

Bug fix: If left was finished and right was Rx then Inhouse button was set as default, consequence was pressing enter key was that that right was not ordered.

Drafts.

Allow option to cancel jobs for send in frame and frame not received.

Frames.

Cloths and Cleaner added as additional options. Like cases, these can have inventory and be added to the order automatically.

Bug fix – deleting a frame was leaving ‘rubbish’ at the end of the file.

Backup.

It is now possible to turn off backup option by user.

Customer Catalogue

Semi-finished pricing has been added.

Inventory / Purchasing.

Simple CSV added as an export file format.

Bug fix on valuation report where items with 1 range record were not included.

Bug fix on reordering where Max level was being used.

Despatch.

There is now option to send an email to despatch department if a job is uncompleted.

Invoicing

It is now possible to add bespoke invoice VAT message in the layout.

Kalahari.

Bug fix on calculation of oval width / height when proposed height > width.

VCADevice.

It is possible to identify the operator at a machine by scanning a fake job number with the operator id.

There is a new setting to prevent job from being called twice, typically set for blocker so that job cannot be restarted unless goes back to order entry / reject.

Read Back

If  the lab operates by asking for the name of  the person making the telephone order then this can be recorded on the Annapurna order.

There is a new setting Implement Read back under Job Entry / Sales Source.

If the Sales Source in Order Entry is set to Phone then after place order is pressed there is a question to ask for the person at the customer telephoning the order.  A blank entry is allowed.

Sell Rx but use Stock lens

Annapurna has been modified so that it is possible to use an equivalent stock lens when an Rx lens has been ordered.

Information is available from here: www.hawkstonedesign.co.uk/documentation/rxtostock.docx

Recording Operator on VCA Machines.

It is now possible to record the operator at the VCA machines. This is done by scanning a barcode as a fake job number that identifies the operator.  The barcode must start with a prefix that indicates that this is a fake job. The prefix is set in the VCADevice configuration page and the default is / so a barcode of /John  will then record all the following jobs called to that machine as being performed by John.

The same result can be obtained by manually typing in the prefix and the operator.

VCADevice 1.89 and later.

Monitoring folders

In the Annapurna software, many files can arrive in a folder, such as EDI files, which should be processed by software running in the background or by Santiago program.  If there is a problem with the processing module then the number of files sitting in the folder will increase. 

There is  a program FolderAlert which can send an alert email if the number of files or the age of files exceed a certain threshold.


www.hawkstonedesign.co.uk/downloads/folderalert.exe

User Activity

There is a new option in the location report which will report on user activity over a date range. This will inform where users do several activities during the day.