Multiple Accounts with a Lens Supplier.

Sometimes an independent lab will have multiple accounts with a lens supplier. This is often the case when the lens supplier wants to record rewards to the lab customer.

The purchasing configuration tab does allow for multiple accounts and passwords to be entered, separated with a ':'.

There is a problem in that the lab need to remember which supplier account is linked to their lab account.

This is solved by using the supplier tab in the customer update screen.

This lists the lens suppliers that have multiple accounts. If there are no suppliers with multiple accounts then no lens suppliers are listed.  To connect a lens supplier then select on the lens supplier and the accounts are shown.

If the setting "Automatic Add to Purchasing" has been made then when the lens supplier is chosen at the end of order entry, the selection will look at the customer record and choose the matching account for the lab supplier.

This will mean that order entry in automatic mode can process and in manual mode there is no need to try to match customer account and lens supplier account.

Pricing - Allow Unpriced

The default behaviour for when there is no price in order entry is to  create a price line with zero price and zero discount.This is so that a manual price can be entered for the lens. This is typically used when the lab will be applying price based on the charge made to the lab by the lens price.

If Allow Unpriced at order entry is ticked then the order is accepted with the zero price for pricing to be updated when the lens is delivered from the supplier.

If the pricing is set up so that  if there is no price then the product is not available then the price line with zero price and zero discount should not be created. This is done by making the  Setting Pricing / Report error if no price should be set. In these circumstances the operator is informed that there is no price.

Annapurna 334 and other updates.

The following updates have been made.

Frame Data.
Glazeable checkbox is added.
Bug fix: If radii present then retrace check was shown even if there was an OMA file present.

Customer.
Pick filter now checks invoice account and there is a new detail check box.

Add Order.
If send in frame with a standard shape then redo was reverting to trace file

Wholesale order can be amended to Rx provided all the wholesale lines have been deleted.

Give warning if draft was to be overwritten – this happens on case of duplicate EDI.

New feature to load wholesale barcode sales from a file.

New feature to not deduct stock from local inventory for large orders.

Bug fix: If large PD difference is confirmed then allow the order to process.

Bug fix: If price not found in EDI Automatic then hold for review.

Bug fix: Action on enter key on customer field on initial start was not behaving as tab.

Pricing.
Bug fix – The eyecode charge on freeform lenses was charging on left eye if the order was for right eye only (left eye is virtual).

Eye Protect System – restricted to “540” lenses.

Browse Orders.
The specific action for one lab of references of 4 digits + space + alpha  is made specific for that lab only.

EDI.

Bug fix: Preview panel has dropped off to the right.

Assign Tray.
Check the OMA file is in good format.


Bulk Send.
Checking tracking sections visited was not processing QC and QC – Pass as different sections.
Tracking check on QC - Pass only applies on orders that have entered production.
Bug fix: Handle case where not OK to complete but a reason why was not provided (eg the order was locked).

Complete Orders.
Bug fix: If shipping account was chosen then new address was not on the delivery note.

Lens Inventory
Speeded up the construction of the reorder report.

Printing of Shapes.
New setting in Annapurna to allow shapes to be printed from the glazing data – used for when ticket is used as a glazing check rather than for ordering.

Purchase Orders
Bug fix:  Fix problem when specifying a customer to use specific supplier account.

VCA Device
Bug fix: Problem on recording DrillE angles
Bug fix: Retrace tick box was not being set.
Bug fix: Bevel additional edits were not always shown.
Bug fix: Bevel - References to old 1/3-2/3 replaced with % from the front
Stepback added.

Web Ordering.
There is now an override of mirror check for camera tracers.


Kalahari.
Give warning if processing a job that was completed. (Can be useful to review the calculation made when job is returned).

Allow blanks to be chosen up to 2mm over the MSU with a warning.

New setting on base selection for shape orders to allow lab to specify the safety distance for choosing larger blank.  If there is a large blank then safer to use rather than cut into the shape but was sometimes recommending a 75 over 70.

Bug fix:  Backup was looking for older zip program.


Santiago
Records error message when starting another application.

Lens Data.
Bug fix: Restriction on the length of the frame family lifted.

VCAResult Importer.
Bug fix on loading of configuration.

Using Daily Email of Status to Customers.

Using Daily Email of Status to Customers.

There is a program which is automatically included in Santiago Annapurna_email which will email customers a daily status email.  It can be run as a standalone if needed.

To include a customer in this, go to the customer record and in the Group tab, tick Send Email in the second column in the additional options at the bottom. Update the record. The email address also needs to be entered on the Basic tab.

The emails are sent as HTML and there is a HTML template that can be configured.

Go to Settings / Email.  You will need to enter a HTML editor (there are many on the internet) and click on Email Status.  If the template does not exist then you will be asked to download.

You are now ready to run the Annapurna_email program.

It is usually advisable to work on one customer first and set  the email as an internal lab email so the email can be checked before publishing to external customers.

OMAViewer

There is a new utility program to show the contents of OMA file. Binary trace data is shown in Ascii form and the shape is drawn.

OMA files are dropped on to the form for showing.

The program can be downloaded from here: omaviewer.exe

Updates 06.07.17

Customer.
Second delivery note added – the second copy is printed without prices.
CRM field added for cross reference into exports to CRM.
New customer tick box added and NEW can be included on the print outs.

Freeform Calculation.

If Near PD set on progressive then passed in ERNRIN.

Bug fix: Minimum edge passed to free form designer did not consider specified edge request.

In LMSReader, the Freeform XStatus message now saved for printing under tag _LMS

Calculation.

Trepan diameter only considers plus only.

Bug fix: Assessment of blank edge too thick was based on blank diameter and not shape diameter.

Bug fix: Back curve was not calculated in 1498 to match front curve.

Tracking

Prevent Annapurna session timeout if only using barcode reader in tracking screen. Annapurna was monitoring keyboard and mouse.

Settings.

Lab purchasing details are added into Settings and can be included in PO prints. This can be used for contact details for queries and delivery instructions.

CSV Report creator.

Bug fix: Layout reloaded when filter is changed.

Glazing

Bug fix: Specific Job groove depth from the EDI order was being overwritten by the lab defaults.

MEI: Add Step back / Inclination into fields that can be entered.

MySQL

Bug fix:Collation sequence now uses MySQL database default collation.

Reject.

Bug fix: Frame was not being returned into inventory when requested in return.

Order Entry.

Bug fix: If standard shape was selected and then a trace was added, the shape source is now switched to trace file.

Kalahari calculation can be called from estimate screen.

Santiago

Bug fix for repeat calling at the end of the day (when current time plus interval repeat went past midnight)

EDI

There is now a setting for not holding tinted orders in EDI Automatic mode.

Preview mode now shows customer name.

Invoice per job.

Bug fix: Invoice date is set to match the entered completion date.

Lens Ordering.

Where the supplier has requested specific accounts for lab customer then the lab customer can be assigned to a specific account for the supplier. This is used for crediting points by the supplier to the lab customer.

Invoices.

Can now view invoices for the customer from customer screen and invoice for a job from the view job screen

Unpriced Lenses - how to handle?

When an order is entered an a price is not found for a lens then Annapurna provided two choices depending on how the lab wishes to proceed.

The lab has set up the lens for the purpose of ordering and will charge to the customer whatever they are charged. In this case, it may be easier on time not to set a price at order entry but allow the lens to be entered with a zero price which can be updated at the despatch point or when the lenses are received.

The lab has a policy of setting up all the valid prices so a zero price can indicate that this is not a permitted lens. In this case, the order should not be accepted.

The action is controlled by the setting Price / Report Error if no lens price.  For option 2 above then this should be set.