New Production Section - Lens Returned

A new production section has been added Lens Returned to capture those cases where the Lens is returned to the supplier. The Lens supplier may require the lenses to be returned so electronic ordering is not appropriate.

from V 2.37

Prices by Design - filter

There is a filter at the top of the prices by design. For example, if Trans is entered in this and then the pricelist is clicked then the prices by design grid will only show lenses that has Trans in the lens description.

Coating Orders - ordering lenses from coating plant that do not have a coating

It may seem odd but there are genuine times when it is convenient to send an order to the coating plant when there is not a coating added to the order.   An example would be when for commercial reasons, a lens code has been created for the combined lens and coating*.

Normally, any order without a coating would give a warning to the customer but in order to accommodate this, a tick box has been added at the top of the ordering screen. It is ticked by default but if it is not ticked then the check for the coating being present is bypassed.




* Annapurna does allow you to create a combined price for the lens and coating but the lab may have other reasons such as reporting requirements for having a combined code.

CSV files - sharing between different software.

If you pass CSV files between different software then you may discover that the separator may change from comma to semi-colon or something else depending on how the software is set up.  Annapurna does contain a little utility to restore this.

If you log in as Admin user then on the data panel there is a link to convert CSV files to local format. Click on this and it will sort it out for you.

Copy a Pricelist - can now apply a percentage change.

This update is useful for creating a cost pricelist from a manufacturer's price list. 

In the prices by design screen, there is an option to copy the prices for a design - Copy to new pricelist.

When this is selected then there is a new dialogue box.

When OK is pressed then prices are copied from the displayed pricelist (source) to the entered pricelist (target).

Method:
Keep current prices  - if there are prices already in the target pricelist then these are kept.
Overwrite current prices - for any prices that are in the source and target then the target is overwritten, any prices that are in the target are retained.
Delete current prices then add - this will clear out the target price list for this design and then copy the prices from the source.

Action:
by Fixed value: Apply a fixed change. This is useful when adding a glazing charge into the pricelist
by Percentage: Applies a percentage. Note that it does not do any rounding to nearest 10p etc.  A minus percentage will reduce the price.

Pricing of Glazed Orders with External Manufacturer's catalogues.

This applies to the labs that use a separate glazed pricelist and when this price is used then a charge for plastic glazing is not made as it is included in the glazed price.

Annapurna can load in the prices as part of the catalogue import from Essilor, Hoya, Seiko etc.  These are loaded into the uncut price list.

Annapurna tries to price the work under the glazing price list first of all and when it cannot find a price, it drops back to using the uncut price list which is does do successfully.  However, we noted in the first paragraph that a charge for plastic glazing is not made so the result is that the glazing charge needs to be added manually. Therefore there has been a software update (2.36) which will detect when a price from the list of uncut pricelists has been used and in these cases a glazing charge is now added.

Annapurna Backup - who and what.

Only Admin users get the opportunity to make a back up. A admin user is one who has visibility to the configuration panel where users are updated.  

In the back up, there is a question of "Full back up?". This is by default ticked on Fridays.  A full back will back up all the orders in the database otherwise only the orders entered in the last 60 days are backed up(from 2.35).

The backup is to save the data and does not save programs and should be run alongside full server backups to ensure safety.

The following data is saved.

In Masterdata folder
   *.csv
   *.ini

In Layout_files folder
  all

In Lang_files folder
  all

In data folder
  Packages
  Quickpick list

In Drafts folder
  Draft files

In Invoices folder
  *.bgr

In traces folder
  zipped up into traces.zip

In glazing folder
  zipped up into glazing.zip

In purchasing (Orinoco) folder
  the purchasing files waiting to be sent

References are unique

Annapurna will not allow references to be duplicated and this is built into the database design so it cannot be circumvented.

We also know that some customers reuse references or job trays and it becomes a pain to have that rejected because the reference has already been used so Annapurna tries to be helpful.

For example customer sends a job with reference Stock.  That will be accepted on the first time. On the second time, it will be rejected as "already been entered".  At this point, Annapurna does something clever. If the previous order for Stock has been completed then it will automatically modify the reference to Stock-ddmm where ddmm is the day and month and continue.  If the job is tried to be entered again under the reference Stock then the automatic modification will happen again but this time it will be rejected because Stock-ddmm is now in the database.  Note that for this to happen, the previous job has to be completed so if the original job with reference of Stock has NOT been completed then the automatic modification will not take place.

We are currently making an update for the lab to revert back to each reference to be unique ie to turn off the above behaviour. This will be in Settings / Job Entry / Checks.

Finished lenses inventory

The program has been extended in this area to incorporate features that have been added into Kalahari for semi-finished reordering such as reordering the quantity used since the last order.

New Installer - Link to latest version.

It was holiday time but now back at work.

Due to incompatability across our different software, we have had to update the installer as the previous version now no longer works.

http://www.hawkstonedesign.co.uk/downloads/slzinstaller.exe


Annapurna has also been updated to have a link to the installer program from the data menu.