Updates to 345

Annapurna Main screen.
Buttons are now dynamic within the panels.

Add Order.

New Prism icon added so that prism / decentration conversions can be calculated.

Bug fix on degresives where add range was specified for multiple adds, was still allowing 0 add.

Readback – there is now option to capture customer acknowledgement that a phone order has been read back.

Icon to allow shape editor to be called.

Amend Order

Bug fix: Sometimes order type was changed, depended on sequence of clicks

Browse Orders.

Target icon added, this is to show jobs where the target is the specified date.

View Job.

Compensated and Measured powers are shown on the same screen.

Wholesale – Quantity of 0 is only allowed on comment lines

Bug fix: Cancelled orders were not showing when explicitly asked for (they were being included in live and completed searches).

Report.

Out of stocks reported added in Alerts. It also has a fill rate to work when back orders are recorded.

Operator report (Report 26) now has hourly option.

Reject.

Bug fix – can’t book a right eye reject if there was not a right eye on the original order.

It is now possible to delete and amend reject department and reasons.

Lens Ordering

Updates to handling of the tick box to indicate if supplier can provide remote edging.

New feature so that tint can be set to require UV to be selected, and coat can be set to require a tint.

Check that the supplier does support requested edge / centre request if provided.

Bug fix: If left was finished and right was Rx then Inhouse button was set as default, consequence was pressing enter key was that that right was not ordered.

Drafts.

Allow option to cancel jobs for send in frame and frame not received.

Frames.

Cloths and Cleaner added as additional options. Like cases, these can have inventory and be added to the order automatically.

Bug fix – deleting a frame was leaving ‘rubbish’ at the end of the file.

Backup.

It is now possible to turn off backup option by user.

Customer Catalogue

Semi-finished pricing has been added.

Inventory / Purchasing.

Simple CSV added as an export file format.

Bug fix on valuation report where items with 1 range record were not included.

Bug fix on reordering where Max level was being used.

Despatch.

There is now option to send an email to despatch department if a job is uncompleted.

Invoicing

It is now possible to add bespoke invoice VAT message in the layout.

Kalahari.

Bug fix on calculation of oval width / height when proposed height > width.

VCADevice.

It is possible to identify the operator at a machine by scanning a fake job number with the operator id.

There is a new setting to prevent job from being called twice, typically set for blocker so that job cannot be restarted unless goes back to order entry / reject.

Read Back

If  the lab operates by asking for the name of  the person making the telephone order then this can be recorded on the Annapurna order.

There is a new setting Implement Read back under Job Entry / Sales Source.

If the Sales Source in Order Entry is set to Phone then after place order is pressed there is a question to ask for the person at the customer telephoning the order.  A blank entry is allowed.

Sell Rx but use Stock lens

Annapurna has been modified so that it is possible to use an equivalent stock lens when an Rx lens has been ordered.

Information is available from here: www.hawkstonedesign.co.uk/documentation/rxtostock.docx

Recording Operator on VCA Machines.

It is now possible to record the operator at the VCA machines. This is done by scanning a barcode as a fake job number that identifies the operator.  The barcode must start with a prefix that indicates that this is a fake job. The prefix is set in the VCADevice configuration page and the default is / so a barcode of /John  will then record all the following jobs called to that machine as being performed by John.

The same result can be obtained by manually typing in the prefix and the operator.

VCADevice 1.89 and later.

Monitoring folders

In the Annapurna software, many files can arrive in a folder, such as EDI files, which should be processed by software running in the background or by Santiago program.  If there is a problem with the processing module then the number of files sitting in the folder will increase. 

There is  a program FolderAlert which can send an alert email if the number of files or the age of files exceed a certain threshold.


www.hawkstonedesign.co.uk/downloads/folderalert.exe

User Activity

There is a new option in the location report which will report on user activity over a date range. This will inform where users do several activities during the day.

Advanced Search in Browser

Currently in Browser if a reference is entered as
"reference" 
then the search is made for orders where the reference is part of the data entered on the order.

There are 2 new search methods.

'reference'

This will search the comments for the reference.

"Attribute=x"

Attribute is a single character code then is used by Annapurna to speed up looking orders with certain characteristic eg Metal Frame. The list of current attribute codes can be found in View Job Details. There is a gray circle in top right of the job details and pressing this will show the attribute codes and whether present on the order.

Order Entry 'accidentally' changing customer.

Sometimes it is reported that the customer has been changed by the software. It usually transpires that the operator has done the change particularly if they are typing keystrokes in advance. 

To resolve this there is an option to lock the customer selected. This is in Settings / Job entry / Customer section.  

If it is wished to unlock a customer then the  customer entry can be unlocked by clicking on the icon in the top right of the customer box.

This summarises the updates made to 18/06/18.

Calculation.

There is a notepad icon to show logging on how diameter and thickness is calculated.

Crossbows has been added as a design engine.

Inventory.

The OPC code for the selected cells is shown on the bottom as the width of the OPC was greater than the width of the cell.

There is now an option to print OPC labels from a grid.

Semi—finished Inventory: There is now an option to enter PO by filling in a grid.

Pricing.

Bug fix – there is now no error reported when cancel is selected from pricing confirmation screen.

Reports.

Daily report automatically refreshes after 10 minutes.

Sales Analysis – can be run for a mix of different salespeople.

Report 24 – bug fix on order type.

Report 2 – Speed up report by using attribute for the order type.

Alert – there is a new report to give a daily alert list of potential problems that need to be reviewed. Suggestions for items to include are welcome.

Receive Lenses.

There is now an option to print work ticket when lenses are received.

PDF Printing.

Bug fix: There is a fix when multiple pages are printed.

Order Entry.

Checking alternative now cycles through up to 5 choices rather than 2.

Bug fix: When remote edging was requested from the supplier, the status sometimes remained as entered.

Bug fix: Lifestyle consideration was affecting the routing of the orders.

EDI

Lucas format added for wholesale orders and DEO for Rx orders.

Drill data in B2B is populated from the trace data (this is a limited set of options and full OMA drill data remains in the trace data).

Complete Order.

If order has been in QC In and not afterwards in QC Fail then QC Pass is assumed. This is for when a check on QC Pass is required.

If Print OPC labels is configured then there is an option to print the OPC labels on wholesale orders.

Annapurna 340 and other updates.

The following updates are included in latest version.


Send to Purchasing.
Automatic mode will now ignore CEF and Wholesale orders. 

Bug fix on Get compensated powers where lab does not use tray numbers.

On supplier record there is a new tick box to indicate if supplier is included in Automatic.

Lens Data.
In technical there is now a lens production message to show in Glazing.

Frame Data.
There is now an icon to show the shape and glazing information held in connected VCA file.

Delivery
Saturday, Sunday collection options have been added in the settings  for labs working over the weekend that have collections also over the weekend. This means that labels need to be printed on the weekend.

Financial Credit.
There is a new setting to indicate if credit reason to be recorded in the reject database.

Calculation
Bug fix:.Jpegs are made on each eye shape. Previously left eye jpeg was mirror of right eye.
There is a new notepad on Results screen to show logging of calculation.

Customer
There is a new field Test customer. This will be used to exclude these customers from reports.

Returns
Added a 'Not wanted by customer' code.

Tints.
There is a new setting to allow density to be changed.  If set then only tints with ? in the the description can be altered.

Targets.
It is now possible to frame target days for supply frames from external sources. This is set in the frame record.

Lens Picking.
It is now possible to set up Exclude CSV to disallow combinations of lens / coatings / tints.

Back Orders.
There is a new setting so that orders that are out of stock are moved to drafts in automatic EDI for review.

Reports.
Report 19 now has category view for external analysis.

___________________________________

GDPR

Information on our software and GDPR can be found here:
GDPR impact on Hawkstone Design software.docx

Annapurna 339 and other updates to 3rd April 2018

The following updates have recently been made.


Entry
Bug fix:  Lens diameter is recalculated when frame is changed.

Bug fix: Frame wholesale, after frame was selected, if mouse was left hovering over another frame then the details of this frame were picked up.

Bug fix: If Show PD is set in technical for progressive lenses then Inset can be entered.

New feature.  An Order entry label can be printed. This can be used for frame bag or filing paper work.

Wholesale Orders.  
There is a new sort method – 2 by bin but keeping line reference together (option 1 is by bin solely).
Bug fix: Quantity was being added to the total on comment lines.

Printing,
When two printers are used then Windows 10 can set last printer used as default printer which can cause problems.  Annapurna now remembers the default printer on starting the program.

Browse Jobs.
Can put * in Tray to indicate find all jobs where tray is allocated.

There is a blue folder icon. If this is clicked then browser list is replaced with a list showing the Rx details for export.

Drafts.
There is now a credit status filter so that finance departments can search only for orders held for financial query.

Any trace linked to a tray is removed when the draft with that tray is deleted.


Credit Limit.
Users can be configured to override credit limit at entry.  
There is a setting to configure if credit limit is checked at completion.

EDI
New action – On stop, move to wait – moves customers on stop to wait area.

Postage.
Updated to consider the collection day and not the completion day.

If job is auto-despatched from order entry then postage calculation for first job or by box are triggered.

Email
Option to create email when return is processed has been added.

View Job
When viewing comments in wordpad, then customer name and lens name added.

Virtual lens made more obvious.

Kalahari.
There is new setting for blocking progs centrally (for Loh blocker).
There is new setting for calculating knife diameter based on generator thickness and not finished thickness.  

Kalahari Inventory.
Bug fix on loading receipts via grid.

Tracking in production.
Pencil icon is only available for Admin users.

Prism for decentration.
Algorithm improved for calculating the necessary; the previous algorithm had an assumption for SV lenses that the OC was on the centre line which is not always true.

KPI.
Improvements to the speed.

Vouchers.
There is a new setting to record vouchers sent in so duplication can be detected.

Send Orders to Supplier.
There is a new setting to upload to Inbox via Webservice.

Uploadtrack
Bug fix: This was resetting last activity flag based on comment, this has been removed so last activity is only set when order status is changed.


.

Implementing Trayless system.

Implementing Trayless.

Introduction.

Trayless is used so that uncut, remoted edged orders and glazed supply frame orders can be entered without a tray.  The orders can then be sent to the supplier and tray allocated when the lenses are sent from the supplier.

Settings.

In Tray Allocation, Set configured to true.
In Trays / Skip tray on supply frame
Set configured to true.
Set Except on finished lens.  This means that finished lenses still need a tray.
There is a special setting to allow trayless on certain customer for testing. These customers are flagged with ! as first character of Owner. This is intended for testing purposes only.

Processing.

When order is entered and the option is configured then the following logic is applied.
Tray is not needed except in these circumstances
Is the lens supplied from finished and finished lens need a tray.
The lens is not finished but the supplier in the ranges is set as SURF.  This is to route these lenses to In House surfacing.

Sending to Supplier and reference.

Orders are sent to the supplier. The reference sent to the supplier can be controlled by the reference field in the ‘Send to Purchasing’ supplier configuration.  There is a field called reference which defaults to {tray}-{order}.
If a tray is connected to the order then the reference sent to the supplier is “tray”-“Annapurna job number”.
If a tray is not connected then the reference sent is “Annapurna Job number”.
The reference will be printed on the lens packet and it can be useful to have this set so as to easily guide on actions when the lenses are received.
 

If there is a need to know if the order is being supplied to the customer as uncut or remote edge then this can be achieved by putting {uncut} into the reference field ie  
{uncut}{tray}-{order}

The uncut will be replaced with @ (or ~ if remote edged} so the reference will be like this
@400001       Uncut for order 4000001
1234-400002   Glazed Send in for order 400002, frame is in tray 1234
4000003   Glazed supply frame for 400003

Assign tray for glazed supply frame.

For the lenses that need to go to glazing then the option in production / pick frame is used.  This will confirm the details, ask for the tray and print the works order.

Summary.

This describes how trayless system can easily be set up in Annapurna.

Annapurna 338

Browse Orders.

Supplier status is only shown when status is at supplier.

Bug fix: On MySQL 5.7,  chain filter did not work.

Bug fix: Sph/Cyl on highlight had stopped working.

New icon to show the Rx details of the orders.

Drafts.

There is a new filter to only show drafts/waits were there is a customer status message.  This is for finance department for review.

Clipboard.

There is a new setting so after place order then the order number is on the clipboard for dropping into 3rd party systems.

Customer

There is a new fiel to hold the name of catalogue to use if not the standard cataloge when generating catalogue for this customer.

.

There is a new field: Connected Account is added for use in reporting.

Credit limits can be set as monthly spend which is automatically reset at the start of each month.

Completing Order.

Bug fix: Jobs in status acknowledged were not allowed to be completed.

Bug fix: If account is linked to a delivery  account then the delivery address was not printed.

Pricing.

A pricing line can be marked as comment.  For these lines, prices are not printed.

If order is free of charge then a reason is asked for.

Tray.

Automatic allocation of next tray number is now added.

Invoicing.

New pre-payment method added so that pre-payment orders can be invoiced away from consolidated orders.

Data Deployment.

There is a new setting so that deployment can be made overnight. This also needs a new version of Santiago.

Credits.

This has been set so that earlier order can be used for the credit in the same manner as returns.

Returns.

More information added into the Jobs tab to show power.

Data

Keep frame price list active after adding new price

Users

There is a new setting to allow user to place order even if customer status is not good. This is for financial to release order in anticipation of payment.

Reports

Repot 11 has a diameter filter added.

Web Ordering.

Order as Glazed added for where the supplier is the same for both lenses and frames so a glazed package can be provided.

DX.

Saturday options extended.

Prints.

Wholesale line number added.

VCA Device

Copy tracking folder added where tracking is sent to 2 systems.

Gloryboard.

Bug fix: Daily total of jobs completed was incorrect after 12 hours.

Updates to 23.1.17

Kalahari

Option to trepan only plus powered lenses.

Annapurna New Feature

There are two new production buttons. Put Away & Goods received. Put Away records the location of where lenses or frame are placed and Goods received will inform when the goods are received for the location of the matching component or advise if the lenses can bypass production.

Data.

Frame data locked for updating by single user.

EDI.

Bug fix: Wrong customer details were sometimes printed.

Reports.

Location report has Area / User subsection option added.

Bug fix: Report 18 – static report was showing the wong jobs when cell clicked. Also better fitting to the screen. Also section sort list was only applied after a restart, now it is applied straight away.

Bug fix: Operator report. The scheduled Santiago processing of EDI was not being recorded as EDI user. This operator was appearing in the manual section.

Inventory

13 week report added.

Frame – Issue frame action added.

Bug fix: Wrong lens was being selected when filter was used.

Tracking

Bug fix: VCATracking was not recording the user identifier passed.

Pricing.

It is now possible to have different treatment prices by index.

Purchasing.

It is possible to add a prefix to the reference for uncut orders. This is so that when lenses are received then the lenses can be directed to the correct department.

It is now possible to route orders to different accounts at the supplier by order type.

VCADevice

Bug fix: Language settings was corrupting ETYP and other settings.

Order Entry

Bug fix: EDI comment was being lost when saved to draft.

A lens can be marked as needing a base being specified in the technical information.

View Job

Email customer option is moved to the customer section from main menu on the left.

Catalogue Template.

It is now possible to specify ranges data (power, diameter, max cyl, adds) in the template. This is done by putting the code followed by :C for Cyl, :A for Add, :D for Diameter, X: for power.

Completing

Bug fix: Do not apply automatic postage charge if postage applied manually.

Technical.

There is a new field added Baseneed to indicate that this lens MUST have a base entered in order entry. The available bases are taken from base selection file or from a macros entry.

Glazing.

It is now possible to set a production message against the frame. This is added to the general production message which is shown in glazing assembly and QC screens.

Purchasing.

It is now possible to sell lenses as Rx but purchase as a different stock code from the supplier. A mapping to indicate this has to be set and the software will check that the alternative stock lens is appropriate.

Sunglass / Sport.

There is a new restriction added so that only certain lenses and coatings can be sold with a frame. The previous restriction by family is still retained but there has been a demand for specific mirror colours to go with the frame as part of the aesthetics of the look.

Coatings / Tint.

It is also now possible for the selection of the coating to determine the tintings available for selection. Before, it was that the coating required a tint.

Solenzara & SSL

All the Solenzara sites now support https. This has necessitated some changes in the Hawkstone Design domain as previously the hawkstonedesign.co.uk could be used interchangeably with solenzara.co.uk.  

As separate SSL certificates have been placed on each site then this interchangeability has been lost.  All calls to the Solenzara applications should reference the solenzara domains (www,www2,www3).  

However, the start html is still set as www.hawkstonedesign.co.uk/supplierstart.html and this will forward to the appropriate solenzara site. In this way, if there is a problem with a site then the forwarding can be switched to the alternative site.

In summary, bookmarks etc should go to www.hawkstonedesign.co.uk/supplierstart.html but calls to the application directly from other software should go to the appropriate solenzara.co.uk site.